Microsoft are continually changing the Office 365 platform.
As a consequence, this effects compliance. Changes and new services to the Office 365 platform effect validation.
MS Teams, for instance, is a prime example.
Firstly, adoption has been high and the platform is going through a number of changes.
Secondly, Teams is a disruptive platform for compliance, with the constant changes to the platform.
Thirdly and most importantly, Teams is popular for organisations who want better collaboration and communication.
However, it needs to be managed and maintained for compliance.
In addition, you need to give users effective tools..
Similarly, the same can be said of the applications in Office 365, including Email, Planner, SharePoint, OneDrive etc
Any Office 365 application, service or system will need to support the following for GXP and compliance:
- Information management for auditing, retention, and expiration
- Security for integrity, access, risks and mitigation
- Data integrity for life-cycle, storage and processing
- Traceability for changes, additions and deletions
There may, for instance, be requirements for global and regional compliance e.g. GDPR in the EU
Additionally, other policies need to be considered.
These may include data loss prevention, data privacy, data retention policies and classification policies.In other words, there is a lot to conside